Tenure is the keystone for academic freedom and excellence, awarded for academic and professional merit. The Regents Policy on Faculty Tenure (tenure regulations) is the comprehensive institutional code that articulates the formal relationship between the University and its faculty. The tenure regulations were adopted by the Board of Regents in 1945 and continues to uphold "the conviction that a well-defined statement of rules is essential to the protection of academic freedom and to the promotion of excellence at the University of Minnesota. A well-designed promotion and tenure system ensures that considerations of academic quality will be the basis for academic personnel decisions, and thus provides the foundation for academic excellence." (Preamble, Regents Policy on Faculty Tenure)
2020-2021 Promotion and Tenure Schedule and Guidelines
- P&T memo
- Appendix B1: 2020-21 Recommendations - Tenure & Promotion to Associate Professor
- Appendix B2: 2020-21 Recommendations - Promotion to Professor Only (Tenured)
- Continuous Appointments memo
Annual Appraisal of Probationary Faculty
The UM Form 12 is required for each probationary appraisal. The annual appraisal is based on the unit’s criteria and standards for tenure and/or promotion (the unit’s 7.12 Statement). The report on UM Form 12 should address the performance of the probationary faculty member in the context of the unit’s 7.12 Statement. After the probationary faculty member is reviewed according to the Procedures document, the chair or head of a unit is responsible for meeting with the candidate and discussing the outcome of the review. The report of this review is recorded on the Form 12, which is signed by both the unit head and the probationary faculty member. The form is then sent to the collegiate dean or to the campus chancellor and finally to the Executive Vice President and Provost. These annual reviews become part of the promotion and tenure dossier.
- Note: an annual appraisal must be completed each year for every probationary faculty member even during an extension of the probationary period.
- Forms should be signed electronically using these instructions and routed via email.
- 2019-20 Annual Appraisals of Probationary Faculty memo
Promotional Review of Tenured Associate Professors
Reviews of tenured faculty for promotion to professor are governed by the Procedures for Reviewing Candidates for Tenure and/or Promotion: Tenure-Track and Tenured Faculty. Although there is no university-wide annual review of associate professors providing them with information about their progress toward promotion to the rank of professor, individual units may specify this procedure in their 7.12 Statements. The unit must review the progress toward promotion of each associate professor with tenure no less than every four years. The four-year review must be reported in writing by the unit head using UM Form 13. The Procedures document provides some guidelines for this review.
Annual Review of Tenured Faculty and Post-tenure Review
Post-tenure review refers both to the annual reviews of tenured faculty and to special reviews outlined in Section 7a. of the Regents Policy on Faculty Tenure. All faculty members, including those with tenure, are expected to be reviewed annually; most often, this takes place during a merit review each spring. Each unit has established a set of goals and expectations for performance in the three areas of research or creative work, teaching, and service. One of the goals of post-tenure review (as part of the annual review) is to determine if faculty members have met the goals and expectations established by the unit. It may also provide a means of assisting faculty members who are experiencing difficulties in achieving the goals and expectations of their individual units. Each spring, units are asked to provide their results from annual reviews for tenured faculty from the previous academic year to the Executive Vice President and Provost. These overall results are presented to the Board of Regents each year.
Extension of Probationary Service Period
According to the Faculty Tenure policy and the Procedures for Reviewing Candidates for Tenure and/or Promotion: Tenure-Track and Tenured Faculty, a probationary faculty member may extend his or her probationary period for one year at a time for: 1) the birth, adoption, or foster placement of a child, 2) for caregiver responsibilities, 3) for personal illness or injury. An extension of the probationary period is not a leave; during the extended period, a faculty member continues his or her teaching, research, and service responsibilities in the unit. The probationary period may be extended for no more than three years total for any combination of the three conditions above.
For information about promotion and/or tenure at the University of Minnesota – Duluth, see UMD Tenure Code. Tenure and promotion processes for UMD differ from those on the other campuses because of their contract with the University Education Association.
All extension forms have been updated as of April 7, 2020: Forms should be signed electronically using these instructions and routed via email. Campus mail and USPS will not be checked. There may be a delay in routing completed forms back to faculty.
Form UM 1764: Extension of Maximum Period of Probationary Service for Tenure-Track Faculty - Notification of New Parent Responsibilities
Form UM 1765: Extension of Maximum Period of Probationary Service for Tenure-Track Faculty - Caregiver or Personal Medical Illness/Injury or Other
Form UM 1766: Extension of Maximum Period of Probationary Service for Tenure-Track Faculty - Reduction of Appointment to Less Than 67%